HOW TO PARTICIPATE IN AN INTERNATIONAL MEETING

How to participate in International Meetings? If you don’t know, here are some bits of advice. At an international meeting you do not only represent yourself, your own aspirations or even your own professional organization. You are also representing your country and should endeavour to do so with appropriate dignity. The only way of participating in an international congress is to do so whole-heartedly and intelligently. It is the behavior and active participation of the congress-goers which above all ensures the success of a congress. Don’t be the type of participant who cannot adapt himself.

Think about what you hope from the meeting. Remember that its duration is limited to a few days. Remember that the other participants expect you to contribute something. Be active, ready to listen to the ideas of others. Don’t be self-centered or quick-tempered. Familiarize yourself with the rules of the congress, but with a view to respecting them, not to causing difficulties.

Do not stay in an ivory tower, but do not take part in discussions just for the pleasure of hearing your own voice or of having your name written down in the minutes.

Make sure that by your own behavior you are helping the chairman and other organizers in their difficult task of guiding the proceedings successfully to concrete conclusions, in an atmosphere of co-operation and friendship between the participants of each country. Contact with the other participants.

If you wish to draw the greatest benefit from an international congress, make contact with persons whom you already know, but also make a point of meeting as large a number of unfamiliar faces as possible.

Take advantage of meals, receptions and excursions, change to another group instead of staying with your compatriots, or at the same table, or in the same coach.

Discretion is all very well, but timidity is useless and annoying. Remember that others are in the same position as you, and many may be even more isolated. Introduce yourself to other people and make as many introductions as possible between other participants. Taking part in a discussion be clear and brief. Don’t overstep your allotted time. This may annoy the chairman and other participants. Make use of your own notes but don’t simply read them out. A well-prepared impromptu speech will interest listeners far more than one reads from notes.

Speak in the official congress language you know best and don’t try to display your multilingual talents. It should never be necessary for you to be translated into your mother tongue.

Don’t change your mind without good reasons.

III. GRAMMAR REVISION

III. VOCABULARY

to be engaged in …

to write a paper on …

to give a talk on …

to give the floor to someone

to take the floor

to give a paper at the conference

to be a contributing participant

to have an inquisitive mind

to be highly competent in one’s field

to speak on …

to take notes

to look through notes

to keep/to stick to the point

to do very well in many fields of scientific and public life

His ambition is to become …

to get acquainted with …

Mathematicians are not in great demand nowadays.

The aim of his investigations is observation of…

Participants of the Conference are invited to proceed to the Conference Hall.

The session starts in ten minutes.

The first paper is ….

It is followed by the second one …

The paper was presented in a rather peculiar way.

The speaker followed the classical principle “Stand up, speak up, shut up”

A number of slides were shown and even some jokes were told.

As to the second paper, the subject was a bit boring, the presentation monotonous, the translation poor.

A room has been booked for you at the hotel Hilton.

An official invitation and the programme have been sent to you.

Plane tickets will be booked as soon as you give your consent.

You are expected to read a paper.

The theses of your paper are to be sent to our address as soon as possible.

In case you’d like to come with your wife her expenses (plane tickets, hotel accommodation and service, excursions, receptions, etc.) are to be covered by you.

IV. SPEAKING

Answer the questions using the phrases given above. Speak on participating in a scientific gathering.

Have you ever attended a scientific congress/conference/symposium?

What is the purpose of this gathering?

What problem was it devoted to?

When and where was it held?

Who was its president?

What was the approximate number of the participants?

Were there any foreign delegates invited and if so, in what way were language difficulties dealt with?

Where was the opening ceremony held?

Who lectured in the opening plenary session and what was the subject under discussion?

What was the number of sessions at work and how many sessions were usually held simultaneously?

Were the abstracts of the main communications available to the delegates before the meetings?

Which of the problems touched upon attracted general attention and why?

Who was the most significant communication at this conference given by?

What problems did it deal with?

Have you given a contribution at this conference?

How much time were you allowed to develop your subject?

How much time was set aside for discussions?

Did this time prove adequate?

Were the discussions lively?

Did you take part in any of these discussions?

When were the proceedings closed?

What was this conference especially noteworthy for?

Were there any interesting tours or excursions arranged for its participants?

How were the delegates accommodated?

Was there any banquet given to the participants and guests of this conference?

Who addressed the banquet?

Are you going to attend any other scientific gathering of this kind in the nearest future?

When and where is it going to be held?

What are you going to talk about?

What was on the agenda?

What is the subject?

Your friend has never participated in a conference. He wants to know about your experience. Make up a comprehensive account of your participation in the work of some scientific gathering. Tell him what the most difficult thing for you was and what you liked the most.

V. WRITING

5. You have received an invitation to an international conference:

Dear Collegue,

Strategic Studies Institute invites you to take part in the 4^th international scientific conference "Science, Technology and Higher Education" which will take place on April 17. It is a remote conference.

For participation in conference we invite scientific and pedagogical workers, doctoral candidates, graduate students, and also all persons who have interest in these problems.

The purpose of the 4^th International Conference is to provide an opportunity for academicians and professionals from various fields from all over the world to acquaint each other with their scientific surveys. An additional goal of the conference is to issue a collection of scientific articles by researches with cross-disciplinary interests related to modern European science and technology and to provide an interaction with the members of different disciplines.

After conference the collection of scientific articles with international standard book number – ISBN with output data of publishing house in Canada (Westwood, Canada) will be published.

You can look at the materials of the international conference "Science, Technology and Higher Education" on our site in the section "Archive".

Please send the registration form and your paper completed according to the publication requirements to the Organizing Committee sciencic.com@gmail.com. You will be notified of acceptance/rejection and terms of payment with an email within three working days.

Final Regular Paper Submission and Registration: April 8, 2013

Yours faithfully,

Dr. Rush

Program Committee Chairman

6. Look at the examples below, use them as the models and write a letter in which you:

a) acknowledge the receipt of the invitation (Ex.5) to submit a paper for publication;

b) express gratitude for the invitation;

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