Communicate with body language

Maintain relaxed attitude: remain confident and positive

Use eye contact to engage your audience

Focus meaning by movement or gesture

Avoid distracting mannerisms

Use your voice effectively.

Deliver your message

Use your voice effectively: volume, rhythm and pause

Adjust complexity / formality of language to the audience

Prepare thoroughly

Write brief notes to assist

Practice before the real thing

Practice makes perfect.

Classic presentation organization

Greet → Introduce self → Introduce presentation → Explain structure of presentation → Present main body (Points I, II, III) → Conclude → Summarize → Take questions

Starting

Key Language for Introductions

Greeting

Good morning / afternoon / evening, ladies and gentlemen. Welcome to Ericomm.

Hello / Hi everyone.

Name and position

Let me just start by introducing myself. My name is Peter Wong.

As some / most of you already know, I am Peter Wong.

I’m in charge of / responsible for production.

I’m the new Managing Director.

Title / subject

The title / subject / topic of today’s presentation / talk is …Today, I’d like to speak about …

What I’d like to talk about is …

Objective

The objective of this presentation is to present …

This talk will act as a springboard for discussion.

The aim of this presentation today is to give some background about …

Main parts / outline

I’ve divided / split my talk into four main parts / sections.

Firstly, what I want to do is give you some background …

Secondly / Thirdly, we will look at / move on to …

Then / Next / After that / Finally, I will speak about / examine …

Visuals

I will be using the whiteboard and flipchart.

I will be using the overhead projector.

Timing

The presentation will take / last about … minutes.

I will speak for about … minutes.

I plan to be brief. About … minutes.

Questions

If you have any questions, please feel free to interrupt.

Please interrupt me as we go along if you have any questions.

I’d be glad to take any questions at the end of my presentation.

Audience

I know that you have all travelled a long way.

I’m very grateful that you could come today.

It’s nice to see so many faces.

I look forward to your comments on this.

Link to start

OK. Let’s start with the first point which is …

Right. We can begin by looking at …

The Classic Introduction – Checklist

· Greeting

· Name and position

· The title / subject

· The objective

· The main points

· Mention visual aids you will use

· Time you will take

· When you would like questions

· Refer to your audience

· Link to first section

Verbs to Explain Objectives

Inform introduce

Describe outline

Show examine

Focus on look at

Discuss persuade

Convince analyse

ts

Sequencing ideas

Firstly / Secondly / Thirdly / Then / Next / Finally …

The first / second / third / final point is …

Sequence ideas clearly.

Ending a section

Right / So / Well / OK …

That’s all I wanted to say about …

I think that covers everything on …

I think that deals with …

To summarize, …

Intermediate questions

Are there any questions or comments on that?

Would anyone like to ask a question at this point?

Opening a new section

Let’s now look at …

Now I want to turn to …

This brings me to the third and final point which is …

Exploring a list of points

In relation to …

Regarding …

Concerning …

With respect to …

Adding ideas

In addition to this …/ Moreover …

However …/ Despite this …

So …/ Therefore …

Digressing

If I could just digress for a second, …

I would like to look at … in passing.

By the way …/ Incidentally …

Add ideas to develop your argument.

Going back

Let me now return to …

Let me now come back to …

Respect your audience.

Presentation tips

Signaling will:

· Clarify the structure of your talk

· Help the audience to understand what you are saying

· Help to organize your thoughts as you give the presentation

Highlighting and emphasizing

Focusing

I’d like to emphasize …

I’d like to stress …

It is critical / essential to understand …

What’

What we can’t do is …

What I’d like to do is …

What is really important is …

What we have been able to do is …

Repetition

This is a very, very difficult problem.

We thought for a long, long tine about this.

We need to do something and we need to do it now.

Simplifying

To be honest, …/ Frankly speaking, …

Basically, …/ To put it simply, …

Believe me, …

Analyzing

Let’s look at this more closely.

What does this mean exactly?

In other words, …

Articulation – stressing

Auxiliary verbs – do / does / did

We did achieve many things last year.

It does seem to be the best solution.

We did think very carefully about this.

Key words

Agree, it is important.

We have tried repeatedly, believe me.

There is a lotof room for improvement.

Dramatic language

A total / absolute / complete disaster

A great / outstanding / remarkable success

Totally unacceptable / Quite brilliant

Contrast

Actually … / In fact … / In reality …/ The truth is that …

Yesterday it was easy. Today it is far more difficult.

Little words

It is so simple.

It is really easy.

It is far too difficult.

It is simplybrilliant.

It is noproblem.

Engaging your audience

Rhetorical questions

How can we explain this?

Is there anything we can do about this?

How will this affect our company?

What will be the result?

Offer clarification

Is that clear?

Are there any questions on that?

I’m sure some of you want to take me up on this.

Directing questions

George, I know you have a lot of experience. Could you comment?

Perhaps, I can ask Peter to answer that question? Peter?

I’d like to try an experiment. Could you ask your neighbor …?

Can I ask for a show of hands? How many people …?

How many people here have ever …?

Creating rapport

We need to …

We don’t need to spend time on this.

I know what you are thinking.

I’m sure everyone in this room …

Interesting facts

Did you know that ….?

According to a recent study …

I read somewhere that …

Statistics show that …

Interesting examples

For example …

For instance …

As an example …

Acknowledge

I’m sure you don’t need me to tell you that …

I realize you all know …

Diplomacy – softening

I tend to think that …

It seems to me that …

It may be a little / bit difficult.

Quick tips

Build a rapport with your audience:

· Use “we” not “I”

· Understand their point of view

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